Printing Copying and Scanning

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Printing

Individual queue names for using options on the shared departmental printers (such as double-sided ) are no longer supported.  There is only one printer name per printer and you will need to select the features that you want to use on your computer when you send the print job.

To print .pdf files to Dell printers please follow the pdf instructions.

Location Queue Names Model Use Notes
0210 SC dcs-printer-210 HP 9040 TA Use stacker, stapler
1236 SC dcs-printer-1236 Dell 7330dn Academic Office staff  
2203 SC dcs-printer-2203 Dell 7330dn General Use stacker, stapler, hole-punch
2302 SC dcs-printer-2302 Dell 7330dn General Use stacker, stapler, hole-punch
2302 SC dcs-printer-2302color Dell 7130cdn General Use Color Laser Printing on letter sized paper
2302 SC dcs-plotter HP Designjet Z5200 Faculty/staff/RA use only. Request access: engrit-help@illinois.edu dcs-plotter has 36" paper. Printing from Windows only. Siebel Center plotter Printing Instructions 2012.rtf
2302 SC dcs-wideplotter HP Designjet 500 Faculty/staff/RA use only. Request access: engrit-help@illinois.edu dcs-wideplotter has 36" paper. Printing from Windows only. Siebel Center plotter Printing Instructions 2012.rtf
3203 SC dcs-printer-3203 Dell 7330dn General Use  
3323 SC dcs-printer-3323 Dell 7330dn General Use  
4203 SC dcs-printer-4203 Dell 7330dn General Use stacker, stapler, hole-punch
4323 SC dcs-printer-4323 Dell 7330dn General Use stacker, stapler, hole-punch

Networking and printing

In order to print, you must be able to make a connection to the EngrIt print server. Especially for laptops, the first step in troubleshooting printing problems (or problems adding printers,) involves confirming your network connection does not block traffic on the printing ports (or Windows SMB ports.)

  • From off-campus you must connect via the CITES VPN before attempting to connect to the print server.
  • From UIUCnet wireless you must connect via the CITES VPN before attempting to connect to the print server. The web based QuickConnect login blocks the necessary ports to print to the print server.
  • From IllinoisNet wireless or a wired connection on campus you can talk directly to the print server without needing the VPN client.

If prompted for a username and password, supply your username in the form UofI\NetID and use your Active Directory password.

Printing from Windows

The steps may vary slightly depending on the version of Windows that is installed.

  • Open the Printers or Printers and Faxes folder from the Start Menu
  • Click on "Add a Printer" and then click Next
  • Choose "A Network printer or printer attached to another computer"
  • Choose "Connect to this printer" and in the Name box type \\engr-print-01.engr.illinois.edu\
  • A list of the printers available will be displayed. Choose the printer you want.
  • Indicate whether you want this to be the default printer on your system and finish the dialogue box.

Use this procedure to add additional print queues.

To configure queues on Window systems not in the Active Directory, see Adding printers on Windows systems without Active Directory.

Set up printing to Dell 7330 printers for Macs

  • Determine if the desired printer has finishing capabilities (stacker, stapler, punch). If it does, download the ppd file marked "finisher", otherwise download the ppd file marked "nofinisher". If you use the wrong one, you will not be able to use the stacker, stapler, or punch.
    dell7330dn-finisher.ppd
    dell7330dn-nofinisher.ppd
  • Open System Preferences
  • Open Print & Fax
  • Check that the lock icon in the lower left corner is open. If it is closed, click the lock to open and be prepared to enter your password (if any)
  • Click the small plus sign [+] above the lock to add a printer
  • Click on IP in the toolbar of the new window that opens
  • Make sure the following settings are correct on that window:
  • Protocol is set to Line Printer Daemon - LPD
  • In the Address field enter engr-print-01.engr.illinois.edu
  • In the Queue field enter the printer name (e.g. dcs-printer-2302).
  • In the Name field, delete 'engr-print-01.engr.illinois.edu' and instead enter the name of the printer (e.g. dcs-printer-2302)
  • In the Location field you may enter the location of the printer (e.g. `2302 Siebel Center`)
  • Under Print Using, choose Select a driver to use..., select "Other", then locate the .ppd file you downloaded.
  • Click Add.
  • When the "Installable Options" dialog appears, click Continue.

Alternate Mac set-up for new Dell printers

  • Choose System Preferences from the Apple menu.
  • Choose Print & Fax from the View menu.
  • Click the + button to add a printer.
  • Press the Control key while clicking the "Default" icon (or any other icon on the toolbar), then choose Customize Toolbar from the contextual menu that appears.
  • Drag the Advanced (gear) icon to the toolbar.
  • Click Done.
  • Click the Advanced icon that was added to the toolbar.
  • Choose Windows from the Type pop-up menu.
  • In the URL field, type the printer's address: smb://engr-print-01.engr.illinois.edu/print queue name (e.g. dcs-printer-2302)
  • In the Name field, type the name you would like to use for this printer in Mac OS X (suggestion: the queue name).
  • Choose "Generic PostScript Printer" from the "Print Using" pop-up menu.
  • Click Add.

The printer should now appear under the list of available printers.

You may also set that printer to be your default printer by selecting it from the drop-down menu on the Print & Fax page in System Preferences.

NOTE: The first time you print to a specific printer, the print queue notification will pop up, informing you that the print job status is "On-hold (Authentication Required)". Click on the job, then the "Resume" button, and you will be prompted to enter your AD login and password. Enter that information this way:

UofI\username
password

And click on "Remember this password in my keychain" to store it for future printing.

Printing from Unix/Linux

"EngrIt Managed Unix systems"
EngrIt managed machines running SL6 will automatically have the print queues added to them. EngrIt managed machines older than CentOS5 might need to be upgraded or have the queues manually added. You can report/request this via

engrit-help@illinois.edu.

Manually adding the print queue for self managed machines

Almost every version of Linux has slightly different GUI capabilities but the following setup should work for most systems that use CUPS printing backend.

  • Determine if the desired printer has finishing capabilities (stacker, stapler, punch). If it does download the ppd file marked finisher otherwise download the ppd file marked no finisher. If you use the wrong one, you will not be able to use the stacker, stapler, or punch.
    dell7330dn-finisher.ppd
    dell7330dn-nofinisher.ppd
    For printing to the Dell 7130cdn color printer in 2302SC use this ppd file.
    dell7130cdn.ppd
  • copy the ppd file to /etc/cups/ppd/<queuename>.ppd (Example: /etc/cups/ppd/dcs-printer-2302.ppd )
  • run the commands below (might be in /usr/sbin or /sbin depending on the system, or accept might be called cupsaccept depending on the version of linux)
    /usr/sbin/lpadmin -p <queuename> -P /etc/cups/ppd/<queuename>.ppd -o printer-is-shared=false -o printer-error-policy=abort-job -o job-sheets-default=none -o sides=two-sided-long-edge -o wrap=true -o prettyprint=true -v lpd://engr-print-01.engr.illinois.edu/<queuename>
    /usr/sbin/accept <queuename>
    /usr/sbin/cupsenable <queuename>
    

NOTE You will need to replace <queuename> with the print queue that you are using.

Copying

There is a 50 page/minute copier in 2302 Siebel Center and 30 page/minute copiers in 3203 and 3323 Siebel Center. A PIN number is needed to use the copiers. If you have an appointment with the CS department, you will be assigned a PIN number to use with the copiers located in Siebel Center 2302, 3203 and 3323. Instructions are listed on each copier as to how to use your PIN number. This PIN number can be retrieved online at Copier Pin Lookup. You will need to authenticate with your NetID and Active Directory password to access this page.

PIN Number Instructions

Enter your PIN number for the "Department ID" There is no "password." Press the green ID button.  To end your copy job access, press the green ID button again.

Scanning

There is a scanner in 2302 Siebel Center available to CS faculty, staff and students.

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